Built for Pennsylvania’s early childhood programs.
ProviderSoft is case management and billing software built specifically for early childhood programs, not a generic EHR stretched to fit. Document faster, stay audit-ready, and keep every child’s timeline visible, even as your caseload grows.
See how it fits your workflow ↓
State-specific, not one-size-fits-all
Pennsylvania’s early childhood program requirements aren’t generic, so your software shouldn’t be either. ProviderSoft is built to fit your actual workflow.
Documentation in the Field
Therapists and service coordinators log sessions and submit clean, complete notes directly from the home or community setting using the mobile app.
Adaptive Billing Rules
Whether your program bills weekly, monthly, or on a hybrid model, built-in validation rules keep your billing current, so revenue doesn’t quietly get left on the table.
Multi-Site Management
Whether your program serves infants and toddlers, preschool-age children, or both, and whether it runs out of one office or coordinates across several counties, native branch management covers every site under one centralized database.
Trusted Infrastructure
Security and reliability
Hardened Cloud Hosting
Clinical records are hosted on the Microsoft Azure Cloud Platform, using hardened server configurations you can host with confidence.
Continuous Data Protection
Your database and documents are secured with nightly full-system backups, replicated to geo-redundant data centers.
Compliance, Safeguarded
ProviderSoft operates as a secure healthcare clearinghouse, fully compliant with HIPAA and FERPA, with record-level audit logging.
Data Portability
Your records are yours. Regular database backups and complete document exports are available on demand.
Purpose-built. Not adapted.
No manual workaround layer bolted onto a generic EHR. IFSP tracking, pediatric diagnosis codes, and service coordinator tools are native to the platform.
Agencies that made the switch
“The implementation of ProviderSoft was a game-changer for our early intervention program.”
Jerome Campbell, Director, Sunny Days Early Childhood Development Services (PA)
“They understand our work, use our language, and understand upcoming regulations or rule changes to implement, sometimes before we do.”
Laura Zaferakis, Vice President, Liberty POST
“ProviderSoft has done such a great job keeping up with our growth and assisting us on whatever is needed.”
Dena Day, ECI Program Director, Easter Seals of Greater Houston
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FAQ
Frequently asked questions
Is ProviderSoft built specifically for early childhood programs, or is it a general EHR?
ProviderSoft was built from the ground up specifically for early childhood organizations. IFSP tracking, service authorization management, and pediatric billing rules are native to the core platform, so you’re not relying on manual workarounds or a generic medical record system.
How does ProviderSoft support Pennsylvania’s early childhood workflows?
ProviderSoft is built to adapt to Pennsylvania’s pediatric service models. Your team logs sessions and submits structured documentation directly from the field using the mobile app, and the platform centralizes active service authorizations, clinical notes, and staff credentials in one system to help prevent unbillable sessions.
Can ProviderSoft track transition deadlines?
Yes. Transition workflows are managed within the Service Coordination module, giving your team visibility as children approach transition age, typically beginning around two and a half.
How secure is ProviderSoft’s platform?
ProviderSoft is hosted on the Microsoft Azure Cloud Platform and operates as a healthcare clearinghouse fully compliant with HIPAA and FERPA. The platform includes record-level audit logging, role-based user permissions, and secure signature verification for clinical notes.
Can ProviderSoft handle a high-volume, multi-site caseload?
Yes. Whether you operate from a single office or manage multiple branch locations, centralized case management scales with you, giving administrators visibility across every branch’s caseload from one place, without adding administrative overhead.
Schedule a walkthrough with our team.
Join Pennsylvania agencies that run their early childhood programs with confidence, clarity, and audit-ready billing.