Simplify Early Intervention in New York
Centralized records, compliant workflows, and direct EI-Hub integration built for New York EI programs. Spend less time on paperwork and more time with families.
Running a NY EI Agency Is Uniquely Complex
Multiple payers, state-specific EI-Hub reporting requirements, and tight compliance deadlines create pressure that fragmented systems simply can’t handle.
Lost Critical Information
Without a unified system, client data, authorizations, and session notes slip through the cracks, creating risk at every audit and every EI-Hub submission.
Time-Consuming Paperwork
Staff spend hours on manual documentation and re-entering data into the EI-Hub portal. That is time that should be spent with children and families.
Scaling Without Breaking
Growing your EI agency in New York means adding providers, locations, and caseloads, but most systems weren’t built to scale with you. What works for a team of 5 falls apart at 15. Workflows get inconsistent, oversight gets harder, and the administrative burden multiplies faster than your revenue does.
How ProviderSoft Helps
Everything Your Agency Needs, in One System
ProviderSoft makes managing your New York EI agency simple, secure, and scalable, from first intake through EI-Hub billing and state reporting.
Centralized Data
All client, provider, and staff information lives in one secure system. What’s in your records matches exactly what gets submitted to EI-Hub, with no reconciliation headaches.
Capture Session Notes From Any Device
Child and mandate information maps into each session note on the ProviderSoft mobile app, so providers aren’t re-entering what the system already knows. Once required fields are validated, notes flow automatically into the billing queue and are saved to the child’s record.
Smart Compliance Flags
Real-time alerts for missing documents, expiring credentials, and upcoming deadlines keep your agency audit-ready and your EI-Hub submissions clean.
EI-Hub Integration
ProviderSoft connects with EI-Hub for electronic claim submission. Automated workflows pull data from your records into the exact format the state requires, reducing denials and accelerating payment.
Scalable Workflows
Designed for multiple providers and locations with New York-specific requirements, including EI-Hub nuances for CPSE and SEIT programs, baked in from day one.
Insight & Oversight Reports
Generate reports to support oversight, monitoring, revenue insights, and EI-Hub reconciliation so you always know where claims stand and what’s coming.
Your Bridge Between Daily Operations and the State
EI-Hub is the NYSDOH’s central portal for Early Intervention, the gateway through which every claim must pass to get paid. ProviderSoft is built to connect your agency’s day-to-day work directly to it, automatically.
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Data Flows From Your Records
Child profiles, session notes, and authorizations feed into ProviderSoft’s billing module so the data behind every EI-Hub claim starts from a single, verified source. -
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Claims Are Formatted Automatically
ProviderSoft generates claim files in the exact format EI-Hub requires, eliminating manual entry and the transcription errors that lead to denials. -
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Submissions Go Out Electronically
Direct electronic integration with EI-Hub means your claims are submitted faster with no printing, no mailing, and no portal copy-paste. -
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Track Status & Reconcile From One Dashboard
Monitor submission status and payment feedback from EI-Hub in a centralized view, so your team always knows what’s been paid, pending, or denied. -
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Monitor the Health of Your Business
Review agency and provider service delivery ratios, profit margins by service type or location, and submission trends all in one place. Need something more specific? The built-in Report Wizard lets you build custom reports around the metrics that matter most to your agency.
of all Early Intervention claims in New York City are managed through ProviderSoft, making us the most trusted EI billing platform in the state’s largest market.
Built by EI experts, not generalists. ProviderSoft employs specialists who understand the NY EI ecosystem, including CPSE, SEIT, and the specific compliance nuances of EI-Hub. When state requirements change, ProviderSoft updates so your agency doesn’t have to scramble.
Built for New York Agencies
Designed With New York EI Requirements in Mind
ProviderSoft is built from the ground up for how New York Early Intervention programs actually work, including every layer of EI-Hub interaction.
- Track authorizations, prescriptions, and approvals from the very start of each case and carry that data cleanly into every EI-Hub submission
- Reduce claim denials with automated EI-Hub formatting that matches state requirements every time
- Reduce risk of audit issues with built-in compliance safeguards, workflow alerts, and documentation that’s always current
- Reconcile EI-Hub payment status against internal records from a single dashboard with no spreadsheets required
- Support your agency’s growth as you serve more families, providers, and programs across New York
“We have used ProviderSoft for over 3 years. In that time our EI billings have went from a 60% to a 98% return rate. The ease of use of the software has made regulation transitions smoother. The staff have been exceptional. They are solution driven and work diligently to make sure that ProviderSoft is the best interface for EI billings.”
Heather Graham, Little Meadows Preschool
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Why Agencies Trust ProviderSoft
Built for the Work You Do Every Day
Secure by Design
HIPAA-conscious architecture keeps sensitive client and family data protected at every layer, including in transit to EI-Hub.
No Manual Portal Entry
ProviderSoft automates EI-Hub file creation and submission. Your staff stops re-keying data and starts reclaiming hours.
Grows With You
Whether you manage 5 providers or 500, ProviderSoft scales to meet your program’s needs without adding complexity to your EI-Hub workflow.
Audit-Ready Always
Proactive compliance tools and consistent EI-Hub data mean you’re prepared for oversight visits, not scrambling at the last minute.
Ready to Simplify Your EI Program?
Join the New York Early Intervention agencies-including those managing 40% of NYC’s EI claims-that run their programs with confidence, clarity, and direct EI-Hub integration.